Detailed agenda GA 2008
taken from the suggestions as of May 31st, 2008
Saturday, 6th June, 2008
9:30 CET Welcome all members present, check technical equipment and welcome online participants
10:00, BV budget
- approval of 2007/08 financial report
- approval of 2008/09 budget
10:15, Presentation of BoD Candidates
after that online vote is starting; deadline Sunday, 11am. CET;
10:30, One (two) Year plan for BeVolunteer
one year plan or two years plan?
BW: growth estimates
BV: growth estimates
- (to what extent) do we want BV to grow?
- how should we promote BV?
- procedure with inactive BV members
Financial estimates and goals for BV
- Suggestions to improve financial situation
- Should we try to apply for the European Voluntary Service (EVS). Who is going to do that?
- BW shop
- Sponsorship
- optimizing donation process: create possibilities to have regular donations (e.g. 5 Euro every month) by one member (easier to plan for BV)
- Creating national BV branches to get a maximum of benefits (Spendenbescheinigung / Gemeinnützigkeit in Germany)
- Advertising (others then Google)
- Other
Project estimates for BV
- Do we want to start new projects, do we encourage people to start new projects within BV?
- under what circumstances can we develop new projects
- volunteer resources
- project outline
- What are we going to do with BeAcademy? Do we have other official Projets?
Other goals for BW
Other goals for BV
lunch break
15:00, Approval of Website admins
- who?
- range of power, tools
- where should this be documented?
- control?
16:00, license for Wiki content
- Decide upon a decent license for the Wiki Content. So far we don t have any license. See Forum (restricted to BW Volunteers)
16:15, license for BW content (Gallery, BW Wiki (Travelguide), Forum Posts, Profile Pictures
- I don t know if this is a BV Decisssion but I think it is relevant for BV because BV is the legal entity who has to deal with licens stuff of all his projects.
Sunday, 7th June, 2008
11:00 polls are closed
11:10 results of the polls
11:20 appointment of new BoD
11:30 meeting of new BoD
candidates who cannot be present, please try to be online at that time!!!
distribution of tasks / delegate positions
future way of working together
11:30 brainstorming about BW group structure, local group structure etc
Please note that this is not a dedicated BV topic. So no polls for BV members only!!!
Fabzgy summarized the discussion in the BW Forum talking about local groups / Local Volunteers and their implemention in BW. Based on this discussion the members presented on the GA will try to define some ways BeWelcome could go in future and give them as a poll to the BW-Volunteers.
Pietshah started the discussion about BeLocal and tried to structure the discussion from the beginning on. This finally did not really work out as we imagined it. In almost all of the threads two topics - which are very crucial has been discussed. We need to take a decission in these issues before we proceed in any way.
Do we need Ambassadors/Local Volunteers? [1] [2] [3] Please read through the above mentioned discussions and if you want to make your point clear about the topic do it in the threads mentioned above.
Option A: BW stays in the mainstream of CS/HC and creates his own Local Volunteers/Amabassadors. Maybe with a democratic elections of the local community.
Option B: BW tries to develop an algorythm to meassure activity of users so visitors figure out easily who is active in the local community and open for questions. Maybe introduce a new criteria in the search "sort by activity of members". The rest of the Local Volunteer tasks get organized in groups. Everyone has the power to do everything.
Option C: ???
Do we want to create new local groups (next to CS/HC groups) or should we try to get all these groups together? [4]
Philipp summarized some of the points BW Groups should support:
- tools for local communities should be open and usable as non member (but with the option to have member only stuff as well)
- they should ideally integrate with existing solutions from other networks
So essentially we will build:
- forum (mail notification / rss feeds maybe reply by mail)
- calendar / events page (mail / rss notificatio / ical export)
- possibility have access public / bw members / invited only
- possibility to use / link to cs/hc/g/... membernames / profiles
- possibility to use openID as login to public stuff
- Travelguide (shared with other sources)
lunch break
after lunch
- continuation of any brainstorming
- implementation of verification process
- wrap-up of the GA
- CLEANING (otherwise we would have to pay!!!)
Suggestions that had been made in advance
- Make a GA decision if we want to try to apply for the European Voluntary Service (EVS). Who is going to do that?
- Decide upon a decent license for the Wiki Content. So far we don t have any license. See Forum (restricted to BW Volunteers)
- Decide upon a verification process, either no. 1 (Verification and verification volunteers (Proposal 1)) or no. 2 (Verification Network (Proposal 2)) and start the implementation on the GA; this is not a BV task, all BW volunteers should be able to have a say! claudiaab 18:18, 31 May 2008 (UTC)
- Implementation and further organisation of the local groups and the BW-group structure itself claudiaab 18:18, 31 May 2008 (UTC) this should be BeWelcome, brainstorming might be possible on Sunday
- It would be VERY interesting for that activity to have a summary of the conversations that happened in the BW forum at this purpose. Unfortunately I have absolutely not the time to do it before GA... :( Pietshah 18:42, 1 June 2008 (UTC)
- I have asked Fabian if he could help out there. It is partly his topic anyway and he offered help for online preparation claudiaab 21:22, 1 June 2008 (UTC)
- A "One Year Plan" or a "Two Year Plan" for BeWelcome. This will include:
- Growth estimates
- Financial estimates
- Project estimates (estimate which projects we will be able to acheive within the next year or two)
- Any other goes we might have for BW
- website admins: how many / who / which powers and tools. Right now we have two admins (Hannu and JY) who have full power over all administrative tools. The powers and people in charge have never officially be discussed / decided - guess it's time to make this a bit more transparent to our members.
